The challenge: Removing silos & fixing inconsistencies
Previously, Cinemark experienced a highly-manual process when it came to reporting and the investigative process, due to the data silos resulting from individual departmental data ownership and reporting. With HR, legal, and compliance teams owning and tracking separate data and KPIs, it is no wonder why investigations and reports were bogged down in inconsistent and hard-to-find metrics.
Additionally, there was a sense of mistrust in their data due to it being collected by different systems capturing different data. According to Burns, “The biggest problem you have when your data is inconsistent is that you can’t be certain you’re aiming or targeting the right things when you’re developing training programs. When you’re trying to decide if there are certain issues that need more attention, you don’t really know, you’re making some speculations. In my opinion, speculations can often lead to trouble because you might be going after the wrong area. This is the biggest problem that would lead anybody to want to have a OneTrust-type platform. For me, recommending by OneTrust lies in that it allows you to truly begin to understand outcomes.”
Finding a solution with OneTrust
In order to improve efficiency and oversight in their investigative process, including risk mitigation and comprehensive data collection, Cinemark adopted the OneTrust Helpline and Case Management tool. Once there was a company-wide standard, Burns noticed a marked improvement in case resolution times, stating, “We’ve divided the country up into sections, so the person knows immediately ‘This case came in, this is my theater, I pick it up.’ So, our response times greatly increased. We almost never miss anything. In the past [we had times] where somebody thought the other person would pick it up and it would sit there. That doesn’t happen anymore. We also found that the resolution time greatly improved because we all understood how we’re measuring things and how we’re resolving things. We all understood how to define things, and as a result, we’re all on the same page with how we look at data, and we’re always finishing it in a faster method.”
After consolidating their efforts into the Helpline and Case Management tool, Burns noticed a big payoff. “Everyone was on the same page using the same processes and definitions; the way cases are substantiated or resolved is consistent across teams and regions. This led to a big improvement in data.”
The outcome
Once Cinemark was all on the same page with the Helpline and Case Management, their entire hotline operation, including board reporting, became more consistent and efficient. Using OneTrust, they were able to:
- Response time was minimized to 12 hours or less, and case resolution time went down by three-four days
- Time spent creating board reports decreased from a full day every quarter to an hour or less
- Consistent data collection at the individual case level now feeds into a comprehensive annual view, accurately reflecting trends and highlighting hot spots
The oversight of their investigative process, including risk mitigation and comprehensive data collection, became more streamlined and centralized. According to Burns, “I value that time saved by funneling everything via OneTrust.
